76th Convention of the LCMS Southern District

April 15-16, 2021

The Harbor Center
100 Harbor Center Drive – Slidell, LA

Who Can Submit Overtures to Be Considered?

        • a member congregation (having met in assembly),
        • a forum of a circuit,
        • an official Southern District conference of ordained and/or commissioned ministers,
        • or the Board of Directors of the Southern District.

How Can Overtures Be Submitted?
Please use the template below to submit overtures. It is a Microsoft Word document, and the template ensures a consistent layout for all overtures. (This is a tremendous help in preparing the Convention Workbook!)

Submission Instructions:
A hard copy signed by two officers of the submitting entity must be mailed to the Southern District President’s Office. To expedite the processing of your overture, also upload an electronic copy of the overture (Microsoft Word format, please) as indicated below. Please be sure to save at least an electronic copy for your records.

          1. Print one hard copy, sign, and mail to:

            Office of the President
            LCMS Southern District
            100 Mission Drive
            Slidell, LA 70460

          2. Send an electronic copy (in Microsoft Word format, if at all possible) by uploading it here.

When Are Overtures Due?
Overtures must be received at least 20 weeks prior to the opening date of the convention (that is, before November 26, 2020).

Who Can Nominate?
Only congregations of the Southern District meeting in assembly can decide by vote who they will nominate.

View the list of incumbents here. The incumbent District President is Rev. Eric C. Johnson.

The incumbent District President must be re-nominated. The five candidates for District President receiving the most nominations will compose the ballot. Incumbents in all other offices will automatically appear on the ballot if they are eligible and consent to serve.

What Positions Are Open for a Nomination?

        • Ordained – District President
        • Ordained – District Secretary
        • Lay – District Treasurer
        • Ordained – District Nominations Committee
        • Commissioned – District Nominations Committee
        • Lay – District Nominations Committee
        • Ordained – Southern District Church Extension Fund
        • Commissioned – Southern District Church Extension Fund
        • Lay – Southern District Church Extension Fund
        • Ordained or Commissioned – Synod Committee for Convention Nominations

Memos

Nomination Ballots

Use the links below to submit nominations. Nominations are due no later than December 15, 2020. Late nominations will not be accepted.

If you need a hard paper ballot, contact Daisy Olmstead (email or 985-635-4382).

Registration
Register here. (Link will be active when registration opens.)

Voter Accreditation (required of all voting pastoral and voting lay delegates)
If you register as a voting delegate, you must be accredited in order to vote.

Download the Voting Delegate Accreditation Form here.

This form is to be completed for all voting delegates (pastoral and lay) to the Southern District Convention. Completion of this form is mandated by Synod Bylaw 4.2.2 (a). Please complete this form and obtain the two required congregational officer signatures. Scanned and electronic signatures are acceptable. The completed and signed form may be uploaded here – or mailed to the Southern District Office (if mailed, no later than March 31, 2021) – or presented to the Southern District Secretary at the opening of the convention. Uploading or mailing the form will greatly expedite your check-in time at the convention. You are not eligible to vote until this completed and signed form is submitted.

Synod Bylaw 4.2.2:

The delegates of a voting congregation or multi-congregation parish to a district convention shall be accredited.

(a) To be entitled to vote, delegates shall return the proper credentials provided by the district secretary and signed by two of the congregation’s officers, either by mailing them to the district office at a date determined by the district or by presenting them to the district secretary at the opening of the convention.

(b) All duly elected voting delegates shall attend all sessions of the convention regularly until the close of the convention.

Excused Absence (required of all ordained and commissioned ministers unable to attend)
If you are unable to attend the convention, click here to submit an excuse. (Link will be active when registration opens.)

Synod Bylaw 4.2.3:

All nonvoting ordained and commissioned ministers who are members of the Synod within the district shall, unless they present a valid excuse, serve as advisory delegates.

(a) They are entitled to voice and vote on a floor committee, if appointed, and to voice in the convention.

(b) All advisory delegates[1] are expected to attend all sessions of the convention.

(c) Those advisory delegates[1] whose office in the Synod, district, or other agency imposes professional or service requirements on which full and regular convention attendance makes undue demands, shall nevertheless, in consultation with their supervisory boards, arrange for their own partial or occasional attendance and participation in accordance with policies established by their supervisory boards.

[1] Failing the congregational ratification of the constitutional amendment of Res. 9-05 (see Handbook preface), Bylaw 4.2.3 (b–c) will continue to read “advisory members” rather than “advisory delegates.”

Congregations will receive a letter from the Southern District Business Office, with information about the congregational assessment. The letter will include the amount of your congregation’s assessment.

Pay your congregational assessment online here.

If you prefer to mail a check, please send it to:

Southern District – LCMS
100 Mission Drive
Slidell, LA 70460

Make checks payable to “The Southern District.”

Exhibitor spaces at the Southern District Convention are available. The cost is $100 per table, and your space will be reserved upon receipt of payment.

Registration and Payments
Register here. (Link will be active when registration opens.)

Pay the exhibitor fee online here. (Link will be active when registration opens.)

If you prefer to mail your payment, it may be sent to:

Southern District – LCMS
100 Mission Drive
Slidell, LA 70460

Make checks payable to “The Southern District.”

Shipments of Display Items
Shipped display items will be received after April 12, 2021, at The Harbor Center. Clearly mark “Southern District Convention” on the outside of the box so that it is not mistakenly opened by an unintended recipient for the wrong event.

Please ship display items to this address:

The Harbor Center
100 Harbor Center Blvd.
Slidell, LA 70460
Attn: Janice Howard – Southern District Convention

Set-Up
Exhibitors may begin set-up on April 15, 2021, at 10:00 a.m.

Questions and Additional Information
If you have questions or need more information, please contact Janice Howard (email or 985-605-5403).

The Convention Workbook will be published here.

Today’s Business will also be published here.

The agenda will be published here.

You are responsible for booking your own room. We have a block of rooms at the hotels listed below.

Hotel Rate and Taxes
The rate at each hotel is $89.00 per night. This rate will be honored on April 14-17, 2021. The rate does not include 12.75% tax and $1.00 per night occupancy tax. Taxes are subject to change, and taxes due at the time of checkout are those in effect at the time of checkout. The hotels require a credit card when the reservation is made.

The reservation period for our convention block ends on March 13, 2021. Beginning March 14, 2021, the remainder of rooms in our block will be put back into the hotels’ general inventory.

Breakfast
The Holiday Inn Express, Quality Inn & Suites, Sleep Inn, and TownePlace Suites offer complimentary hot breakfast. Candlewood Suites does not offer complimentary hot breakfast.

When booking, please state that your reservation is for the group: “Southern District LCMS.”

Holiday Inn Express
1255 Frontage Road
Slidell, LA 70460
985-888-1990
13.3 miles (15 minutes)
from The Harbor Center
Candlewood Suites
100 Holiday Blvd.
Slidell, LA 70460
985-326-0120
13.1 miles (15 minutes)
from The Harbor Center
Quality Inn & Suites
34579 Grantham College Road
Slidell, LA 70460
985-326-0890
13 miles (14 minutes)
from The Harbor Center
TownePlace Suites
1840 Lindberg Dr.
Slidell, LA 70458
985-641-2060
5 miles (9 minutes)
from The Harbor Center
Sleep Inn
142 Oak Ct.
Slidell, LA 70458
985-641-2143
1.2 miles (3 minutes)
from The Harbor Center
 

Convention attendees will have time on Friday to leave the convention site for lunch. Here is a list or restaurants near The Harbor Center:

List will be published here.

After the convention, the Convention Proceedings will be published here.

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